Project Coordinator / Administration Officer


Queensland Fauna Consultancy



Queensland Fauna Consultancy Pty Ltd is seeking a long-term, full-time Project Coordinator/Administration Officer to become a valued and integral part of our multi-faceted wildlife management team. The role is suited to an individual who has a passionate interest in the wildlife/ecology sector with the capacity for people management and client interaction under the Project Coordinator role.  

Roles and duties consistent with the current position include: 

  • Reception duties including managing and screening phone calls,
  • Project coordination - managing all project bookings and staff placements on local and FIFO projects. Will include tracking project inductions, medicals, and project rosters (including use of client-specific online induction portals),
  • Managing and responding to all incoming inquiries in a timely and accurate manner (via phone, email, and website inquiries),
  • Managing, receiving, and filing all field data records submitted by field staff (including daily data, fauna habitat assessments, job start cards and SHEWMS submissions),
  • Managing, preparing, and responding to all quotes and tender requests,
  • Preparing low – mid level biodiversity reports in conjunction with field staff,
  • Liaising and maintaining strong relationships with clients,
  • Invoicing - preparing and submitting all invoices for FSC projects,
  • Processing field staff supply dockets (as needed to assist Accounts or when deadlines for invoices are tight), 
  • Preparing permit applications, managing permit renewals and submitting return of operations for all permits to the relevant government departments (including use of DES Connect), 
  • Desktop onboarding of new staff - preparing employment contracts, inductions etc for new staff,
  • Answering phones for the suburban wildlife management aspect of the business, quoting, booking jobs and dispatching jobs to the field team in a timely and accurate manner, 
  • General administrative duties (EFTPOS processing over the phone, filing, photocopying, and PA duties for the company Director and Senior Ecologist),
  • Assisting with updating of SHEWMS and other safety documents as required.

The following competencies are critical to the role and must be demonstrated:

  • Demonstrated knowledge in the field of Ecology,
  • Professional and confident manner, being able to work autonomously and as part of a team,
  • Competency to handle administrative tasks,
  • Excellent communication skills, written and oral,
  • Highly proficient in Microsoft Word and Excel,
  • Excellent organisation, time management and prioritisation skills,
  • High level of attention to detail and accuracy in your work with fast keystroke data entry,
  • Excellent phone manner.

How to apply:

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